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Assessment of Medical Records Maintenance in Katsina State General Hospitals

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Description

– Assessment of Medical Records Maintenance in Katsina State General Hospitals –

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Abstract

Medical records are created/ generated in health institutions during the process of treating patients as the Hospital clients.

General Hospitals in Katsina State have over the years generated and accumulated huge amount of medical records. Valuable as these records are, a lot are misplaced and mutilated in the Hospitals.

The study came up with four research questions: what types of medical records have been stored, and devices used in storing medical records, the types of filing system adopted in the General Hospitals in Katsina State, and what methods are used in preserving medical records.

A descriptive survey research design was employed for the study to find out how the selected General Hospitals effectively stored, preserved and file their medical records.

Introduction

Records are documents in either electronic or print format that serve as evidence of an activity or transaction performed by an organization that require retention for some periods.

A records retention schedule is a document stipulating „the length of time a records series must be retained in active and inactive storage before its final disposition to permanent storage, preservation or destruction(Bryan,2012)

Adeniran (2006) defined records as all transactions of an organization within and outside, in performing its functions, kept for future reference that maintain the organization’s history and ensuring continuity of the organization’s activities.

Records contain information that is valuable resources and important business assets. A systematic approach to the management of records is essential for organization to protect and preserve records as evidence of activities and transaction.

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