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Design and Implementation of Collaborative Software As a Service Based Office Management System

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Description

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Abstract

This project work sets out to improve the file management processes in organisations. It has been observed that the major problem of file management system is that accessibility and availability to stored files is limited to users in that particular environment which also limits the collaborative sharing of electronic data over a large network coverage or at distance.

This usually determines the workflow of an organization, which negates the aim and objectives for which a particular organization was set up in the first place.

The project work revealed that the traditional file management system is not flexible, extensible and interoperable and as such slows down the workflow, and not readily available outside the work environment thereby decreasing the output of any particular organization.

Object Oriented Hypermedia and Design Methodology (OOHDM), was found efficient to Web applications as navigational views over an object model. Thus, this work is to be deployed on the cloud, using the Software as a Services model for a very efficient user experience.

PHP and JQuery were the programming languages used for its design. Structured Query Language (SQL) was used for the database. The project work offers efficient file management in corporate establishment.

Introduction

File management is the process of storing, accessing, retrieving and manipulating files. The necessity of moving a file from the RAM to a secondary storage calls for future reference (reusability),

availability (having this file ready and at hand at any time anywhere), safety (ensuring data integrity without the fear of loss or damage) and most times privacy (authentication and access control).

This purpose is not fully achieved when files are saved just by the traditional file management system usually provided by the user‟s operating system or the manual system.

The traditional system is exposed to insecurity, unavailability, and data loss through viral attacks and other malicious software.

This created the need of an additional system for saving files (back up mechanism), where files will be available with or without the user‟s workstation, highly secured platform, and cost effective system.

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